The Ultimate Airtable Alternative

Airtable Alternative

Notion is an all-in-one workspace that combines note-taking, project management, and database functionalities. offers customizable boards, timelines, and workflows for visual project management. Trello provides a simple and intuitive Kanban-style interface for organising tasks into boards and lists. Asana is a comprehensive project management tool with customizable workflows, timelines, and communication features. Jira is particularly popular for software development and IT teams, offering issue tracking and agile project management capabilities. Smartsheet is a collaborative work management platform with customizable templates, Gantt charts, and automation features. Each of these Airtable alternatives provides unique features and functionalities to suit different project management needs.

What is Airtable best for?

Airtable is best known as a flexible and user-friendly cloud-based database and project management tool. It combines the functionality of a spreadsheet with a relational database, offering a wide range of use cases across various industries. Here are some areas where Airtable excels:

Project Management: 

Airtable allows teams to create custom project management workflows, track tasks, set deadlines, assign responsibilities, and collaborate in real-time. Its visual interface and drag-and-drop capabilities make it easy to organise and manage projects.

Database Management: 

Airtable serves as a versatile and customizable database solution. Users can create structured databases with various data types, relationships, and attachments. It offers powerful filtering, sorting, and querying capabilities, enabling users to organise and analyse data effectively.

Content Management: 

Airtable provides a convenient platform for content creation and management. Users can create editorial calendars, track content production workflows, manage blog posts or articles, and collaborate with team members on content-related tasks.

Event Planning: 

Airtable can be used to manage event planning processes, including guest lists, venue information, scheduling, task assignments, and budget tracking. Its flexibility allows event organisers to tailor their databases to their specific needs.

CRM and Sales Tracking: 

Airtable can serve as a lightweight customer relationship management (CRM) system. Users can track leads, contacts, deals, and customer interactions. It provides a centralised platform for sales teams to manage their pipelines and track progress.

Product Management: 

Airtable supports product management workflows by allowing teams to manage product roadmaps, track feature development, prioritise tasks, and collaborate on product-related information.

What else is like Airtable?

There are several other tools available that offer similar functionality to Airtable. Here are a few notable options:


Notion is an all-in-one workspace that combines note-taking, project management, and database functionalities. It allows users to create custom databases, boards, and pages for organising and collaborating on various projects. is a visual project management platform that provides customizable boards, timelines, and workflows. It offers a flexible interface for managing tasks, tracking progress, and collaborating with team members.


Smartsheet is a collaborative work management platform that enables teams to plan, track, and automate work processes. It offers customizable templates, Gantt charts, and reporting capabilities, making it suitable for project management and data organisation.


ClickUp is a project management and productivity tool that offers features such as task management, document collaboration, time tracking, and goal setting. It provides a unified workspace for teams to manage their projects and workflows.


Asana is a comprehensive project management tool that allows teams to manage tasks, track project progress, and collaborate effectively. It offers customizable workflows, timelines, and integrations with other popular tools.


Trello is a popular Kanban-style project management tool that helps teams organise tasks into boards, lists, and cards. It provides a simple and intuitive interface for tracking progress and collaborating in real-time.

Microsoft equivalent of Airtable

Microsoft’s equivalent of Airtable alternatives  is Microsoft Lists. Microsoft Lists is a web-based application and part of the Microsoft 365 suite of productivity tools. It allows users to create, manage, and share information in a structured manner, similar to a database or spreadsheet. With Microsoft Lists, you can create custom lists, tables, and views to organise data and collaborate with others. It provides features like customizable fields, filtering and sorting options, conditional formatting, and built-in templates to get started quickly. You can also integrate Microsoft Lists with other Microsoft 365 services such as SharePoint, Teams, and Power Automate for enhanced functionality.

Microsoft Lists offers a flexible and user-friendly interface, making it suitable for various use cases such as project tracking, inventory management, issue tracking, and more. It provides a range of data entry options, including manual input, importing from Excel or SharePoint, or connecting to external data sources. Overall, Microsoft Lists is a powerful tool for organising and managing data, providing similar capabilities to Airtable within the Microsoft ecosystem.

The alternative to Airtable in Europe

There are several alternatives to Airtable available in Europe that offer similar functionality for organising and managing data. Here are a few popular options:


Coda is a flexible document and database platform that allows you to create interactive documents, spreadsheets, and applications. It provides features for building custom workflows, integrating data from various sources, and collaborating with team members.


Notion is an all-in-one workspace that combines notes, tasks, and databases. It offers a customizable interface where you can create tables, kanban boards, calendars, and more. Notion allows for collaboration, and it has a wide range of templates to help you get started.


ClickUp is a project management platform that includes powerful features for creating databases, tables, and custom fields. It allows you to track tasks, set up automations, and collaborate with team members. ClickUp also integrates with various third-party tools.


Zenkit is a project management and collaboration tool that offers a flexible and customizable workspace. It provides database-like functionality with features such as tables, lists, and kanban boards. Zenkit supports team collaboration and offers mobile apps for on-the-go access.


Quip is a collaborative productivity suite that combines documents, spreadsheets, and databases. It allows for real-time collaboration, and you can create tables with customizable fields to organise your data. Quip integrates well with other Salesforce products.

Importance of airtable alternatives

Having alternatives to Airtable, or any software for that matter, is important for several reasons:


Relying on a single software platform can pose risks if it experiences downtime, technical issues, or changes in pricing or features. Having alternatives ensures that you have backup options to switch to if needed, minimising disruptions to your workflow.


Different alternatives offer unique features and capabilities. Having options allows you to choose the tool that best aligns with your specific requirements, workflows, and data management needs. This can result in increased productivity and efficiency for your team.


Airtable alternatives may offer different pricing models or plans that could better fit your budget or provide more value for your specific use case. Exploring alternatives helps you compare costs and features to make an informed decision that aligns with your financial resources.


As your business grows or your data management needs evolve, an alternative platform may better accommodate your expanding requirements. Having alternatives gives you the flexibility to migrate to a more scalable solution without being locked into a single tool.

Regional Considerations: 

Depending on your location and regulatory requirements, certain Airtable alternatives may be better suited to comply with data protection and privacy regulations specific to your region. This can be particularly important for businesses operating in Europe due to the General Data Protection Regulation (GDPR) guidelines.

Innovation and Updates:

Different software providers continually innovate and release updates to enhance their offerings. Exploring alternatives allows you to stay updated with the latest features, advancements, and user experience improvements in the market.

Airtable offline alternative

Airtable is primarily a cloud-based platform, and it doesn’t have a fully functional offline mode. However, there are alternative solutions that offer offline capabilities for organising and managing data. Here are a few options:

Microsoft Access:

Microsoft Access is a relational database management system that allows you to create and manage databases offline. It provides a rich set of tools for creating tables, forms, queries, and reports. Access allows you to work with your data even when you’re not connected to the internet.

Zoho Creator: 

Zoho Creator is a low-code development platform that enables you to build custom applications and databases. While it is primarily cloud-based, Zoho Creator offers an offline mode that allows you to access and modify your data when you’re offline. Changes made offline are synced back to the cloud once you’re connected.

Ninox Database: 

Ninox Database is a flexible database platform that offers both online and offline modes. You can create custom databases, tables, and forms to manage your data. Ninox provides mobile apps that allow you to work offline and sync your changes when you reconnect to the internet.

Tap Forms: 

Tap Forms is a database application for iOS and macOS that allows you to create and manage databases offline. It provides a variety of field types and customization options for organising your data. Tap Forms offers syncing capabilities, so you can keep your data up to date across multiple devices once you’re back online.


Knack is an online database and application builder that also offers an offline mode. You can build custom databases and forms to manage your data, and the offline mode allows you to access and update your information without an internet connection. Changes made offline are synced when you reconnect.

Airtable lifetime

As of my knowledge cutoff in September 2021, Airtable does not offer a lifetime subscription plan. Airtable operates on a subscription-based pricing model, where users pay a recurring fee to access and use the platform. Airtable provides several pricing plans based on the features and capabilities required. These plans include Free, Plus, Pro, and Enterprise tiers, each with different levels of functionality, storage capacity, and collaboration features. The pricing is typically based on the number of users and the scale of usage.

It’s worth noting that software pricing models and offerings can change over time, so it’s recommended to visit the Airtable website or contact their sales team directly to get the most up-to-date information on pricing and subscription options.

Airtable open source

Airtable is not an open-source platform. It is a proprietary software developed and owned by Airtable Inc. As a proprietary software, the source code of Airtable is not publicly available, and users do not have the ability to modify or distribute it. While Airtable itself is not open source, there are open-source alternatives available that offer similar functionality for organising and managing data. Some examples of open-source alternatives to Airtable include:

Database: Database is an open-source, no-code platform for building web applications and databases. It allows users to create custom database applications with features like forms, tables, and integrations.

  • Redash: Redash is an open-source data visualisation and collaboration platform. It allows users to connect to various data sources, create visualisations, and share dashboards with others.
  • Fire Table: Firetable is an open-source, Firebase-powered table editor for Firestore databases. It provides a spreadsheet-like interface for managing and editing data stored in Firestore.
  • Odoo: Odoo is an open-source business management software that includes features for CRM, project management, inventory, and more. It also offers a customizable database module for organising and managing data.

Airtable vs clickup

Airtable and ClickUp are both popular productivity and collaboration tools, but they have different focuses and features. Here’s a comparison between the two:

Data Organization: 

Airtable excels at organising and managing data in a flexible and visually appealing manner. It offers a combination of spreadsheets and databases, allowing for custom fields, views, and relationships between data. ClickUp, on the other hand, is primarily a task and project management tool, offering features like task lists, kanban boards, and calendars.

Project Management: 

ClickUp is specifically designed for project management and offers comprehensive features for planning, tracking, and collaborating on projects. It includes features like Gantt charts, task dependencies, time tracking, and resource management. While Airtable supports project management to some extent, it offers more flexibility for various use cases beyond project management.

Collaboration and Communication: 

Both Airtable and ClickUp provide collaboration features such as task assignments, comments, and file attachments. ClickUp, however, offers more advanced collaboration features, including real-time chat, threaded comments, and integrations with communication tools like Slack.

Automation and Integrations: 

ClickUp has a strong focus on automation and offers a wide range of pre-built and customizable automation features to streamline workflows. It integrates with various third-party tools and services, allowing for seamless data flow and process automation. Airtable also supports automation through integrations with tools like Zapier and Integromat.


Airtable and ClickUp have different pricing structures. Airtable offers a free plan with limited features, as well as paid plans for individuals and teams. ClickUp provides a free plan with basic functionality and multiple paid plans with additional features and increased storage capacity. The pricing depends on the number of users and the scale of usage for both platforms.

Airtable appsumo

As of my knowledge cutoff in September 2021, Airtable had not been featured on AppSumo. AppSumo is a platform that offers lifetime deals and discounted pricing on various software applications, but availability on the platform can vary over time. It’s worth noting that software offerings and partnerships can change, so it’s recommended to visit the AppSumo website or subscribe to their newsletter to stay updated on the latest deals and offerings. Additionally, you can directly check the Airtable website or reach out to their sales team to inquire about any special promotions or discounts they may offer.

Baserow vs airtable

Baserow and Airtable are both popular online database platforms that offer similar features for organising and managing data. Here’s a comparison between the two:

Data Organization: 

Both Baserow and Airtable provide flexible interfaces for organising data. Airtable offers a visually appealing spreadsheet-like interface with customizable fields, views, and relationships between data. Baserow also offers a spreadsheet-like interface but with a more minimalistic design. It allows for creating custom tables, fields, and relationships.

Customization and Features: 

Airtable provides a wide range of features and customization options, including rich text formatting, file attachments, conditional formatting, and advanced filtering. Baserow, while still offering customization options, has a more focused feature set that includes basic field types, formula fields, and basic filtering capabilities.


Both platforms offer collaboration features for working with teams. Airtable allows for real-time collaboration, commenting on records, and assigning tasks to team members. Baserow also supports collaboration with features such as sharing tables and granting different permissions to team members.


Airtable offers integrations with a variety of third-party tools and services, such as Zapier, Integromat, and various communication platforms. Baserow, while it has fewer integrations available, does offer API access, allowing for custom integrations to be built.


Airtable offers a free plan with limited features, as well as paid plans for individuals and teams with additional functionality and increased storage capacity. Baserow also provides a free plan with basic features, and they offer paid plans with more advanced features and increased storage.

Pros and cons of airtable alternatives

Here are some pros and cons of Airtable alternatives:



Powerful and flexible document and database platform.

  • Customizable interface and building blocks for creating interactive documents and applications.
  • Ability to integrate data from various sources.
  • Collaboration features for team collaboration and workflow management.


  • Steeper learning curve compared to simpler tools.
  • Limited availability of pre-built templates compared to some alternatives.
  • Some advanced features may require familiarity with formulas and automation logic.



  • All-in-one workspace for notes, tasks, and databases.
  • Highly customizable interface and building blocks for creating different types of content.
  • Great for personal use and small team collaboration.
  • Extensive library of pre-built templates to get started quickly.


  • May lack some advanced features found in specialised tools.
  • Performance may be impacted with large datasets.
  • Limited support for structured data management compared to dedicated database tools.



  • Comprehensive project management features with task tracking, timelines, and resource management.
  • Customizable and intuitive interface with multiple views (list, board, calendar, etc.).
  • Integration with various third-party tools for seamless workflow.
  • Strong focus on team collaboration and communication.


  • Advanced features may be overwhelming for simple use cases.
  • Steeper learning curve for users new to project management software.
  • Pricing may be higher compared to more basic task management tools.



  • Flexible project management and collaboration tool with various views (list, board, calendar, etc.).
  • Customizable workspace with features like tables, lists, and kanban boards.
  • Mobile apps for on-the-go access.
  • Integrations with popular tools for seamless data flow.


  • May lack some advanced project management features found in dedicated tools.
  • Customization options may not be as extensive compared to some alternatives.
  • Some users may prefer a more focused and specialised tool for specific use cases.
  • These pros and cons are meant to provide a general overview, and the suitability of each alternative depends on specific needs and preferences. It’s recommended to explore and try out different tools to determine which one best fits your requirements.


Here are some frequently asked questions about Airtable alternatives:

Q.1 Are there any free alternatives to Airtable?

Yes, there are free alternatives available, such as Coda, Notion (with limitations on data storage), and the free plans offered by ClickUp and Zenkit. These alternatives provide basic functionality and can be a good starting point for small projects or personal use.

Q.2 Can I migrate my data from Airtable to an alternative platform?

Many Airtable alternatives offer import features or integrations that allow you to migrate your data from Airtable. These features may vary across different platforms, so it’s recommended to check the documentation or contact the support team of the specific alternative you are considering.

Q.3 Do Airtable alternatives have similar collaboration features?

Yes, Airtable alternatives often provide collaboration features like real-time editing, commenting, and task assignment. However, the specific features and level of collaboration may vary, so it’s important to evaluate the collaboration capabilities of each alternative.

Q.4 Can I integrate Airtable alternatives with other tools?

Yes, most Airtable alternatives offer integrations with popular third-party tools and services. These integrations can help streamline workflows and enable data synchronisation between different applications. It’s advisable to check the list of available integrations for each alternative to ensure compatibility with your preferred tools.

Q.5 Which Airtable alternative is best for project management?

ClickUp and Zenkit are often considered suitable alternatives for project management due to their comprehensive features, including task tracking, timelines, and resource management. However, the choice depends on specific project requirements and preferences.

Q.6 Are there any open-source alternatives to Airtable?

Yes, there are open-source alternatives available, such as Baserow and Firetable. These platforms provide flexibility and customization options, but they may require more technical expertise for setup and maintenance compared to user-friendly tools like Airtable.


In conclusion, Airtable alternatives provide a variety of options for organising and managing data based on specific needs and preferences. Whether it’s the flexibility and customization of Coda and Notion, the project management focus of ClickUp and Zenkit, or the open-source capabilities of Baserow, there are alternatives available to suit different requirements. It’s important to consider factors such as features, collaboration options, integrations, and pricing to make an informed decision on the best alternative for your use case.

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